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HIPAA Compliant Email With Medical Website Design



HIPAA calls for strict protection of patient information and clear disclosure of a medical provider's privacy policy. HIPAA regulations require that patient information sent by electronic means (email, website forms, online messaging) must be protected against unauthorized access.

The Administrative Simplification provisions of the HIPAA require the Department of Health and Human Services to establish national standards for electronic health care transactions and national identifiers for providers, health plans, and employers. It also addresses the security and privacy of health data. Adopting these standards will improve the efficiency and effectiveness of the nation's health care system by encouraging the widespread use of electronic data interchange in health care.

Complying with HIPAA is challenging because this regulation affects so many areas, including standards for transactions, rules for data privacy/security, standards for clinical records and more.




The Financial Modernization Act of 1999, also known as the “Gramm-Leach-Bliley Act” or GLB Act, includes provisions to protect consumers’ personal financial information held by financial institutions. There are three principal parts to the privacy requirements: the Financial Privacy Rule, Safeguards Rule and strong “pretexting” provisions.

The Financial Privacy Rule governs the collection and disclosure of customers’ personal financial information by financial institutions. It also applies to companies, whether or not they are financial institutions, who receive such information.

The Safeguards Rule requires all financial institutions to design, implement and maintain safeguards to protect customer information. The Safeguards Rule applies not only to financial institutions that collect information from their own customers, but also to financial institutions – such as credit reporting agencies – that receive customer information from other financial institutions.


IT Dilemma


The ongoing boom of technology development has brought with it an astounding number of information systems, each designed to streamline business and medical processes through electronic automation.


With so many new systems being introduced for managing your practice, patients, supply chains and business information, medical professionals are being challenged now with how to find a cost effective way to integrate and maintain this increasing number of information systems across a rapidly-growing number of different networks and platforms.


At the same time, medical professionals are also challenged by the need to provide increased access to a larger and more dynamic group of end-users.

The challenge we have of managing these systems has resulted in a complex Medical IT dilemma that consists of three main components:




The consequence of this globalization is that IT departments are now being forced to increase access to information for both employees and partners and customers.  These pressures are driving professionals to re-evaluate their security and information architecture to accommodate the increasingly dynamic ways in which a growing number of parties want to interact.


Sienna Design Group understands the importance of these regulations and clearly defines how we can help you maintain HIPAA and GLB compliance through:

  • Online and downloadable HIPAA Privacy Statements

  • Secure web communication

  • Encrypted patient-physician email

Sienna Design Group can also provide you with contact forms that comply with HIPAA and GLB regulations as well as email addresses for your primary domain. Additional services can be purchased through us including:

  • Virtual Private Networking service

  • Secure Email to Fax

  • Secure File and Document Transfer and

  • Large File Transfer (up to 1+ Gigabyte files)


Stay Ahead Of The Game

Our experience and expertise allow us to build high-end web sites to suit the needs and requirements of all our customers. From the development of world-class, profit generating web sites to the deployment of custom Internet applications, we are changing the way our customers do business.







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